What should follow up emails say

Finish with a call to action by being clear on what they should do next. Tip: Be brief. Add value by giving them context for the urgency if needed or urgency about the next steps. Finish with a call to action letting them know what you want them to do.

Hopefully, you find these polite follow-up email samples helpful when writing your own follow-up emails. The main things to keep in mind when writing a polite follow-up email is to be brief, focus on adding value, and include a call to action. About the author: Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their message and creating a marketing strategy to attract and convert their ideal client.

Connect with her on Instagram. Mistakes made in polite follow-up emails and what to do instead There are three common mistakes often made when writing polite follow-up emails.

Mistake 3: Not including a call to action The final and most common mistake when writing a polite follow-up email is forgetting to include a call to action. Are you available next week to chat? Email me back and let me know when works for you. Looking forward to hearing from you, [ Your Name] Tip: Include an intro that triggers their memory.

Scenario 2: Following up after being introduced ex. Let me know what day works best for you. Contact Sales. Overview of all products. Marketing Hub Marketing automation software.

Service Hub Customer service software. CMS Hub Content management system software. Operations Hub Operations software. App Marketplace Connect your favorite apps to HubSpot. Why HubSpot? In a world filled with emails, texts, and instant messages, there are three phrases you probably find yourself consistently reading and writing: 1.

Let's get started. Determine an Objective Step 1. Let's review four of the most common, primary objectives of a follow-up email: Information Needed Sometimes, after having an initial conversation with someone, you might realize you forgot to ask them something or need additional information to be of assistance to them. Meeting Request Whether it's to pick their brain, pitch a product or idea, ask for assistance, or receive feedback, there's a chance you're writing your follow-up email to request another meeting or conversation.

Catch Up If you haven't spoken to a connection in a while, hear big news about them or their company, or learn they've achieved a major accomplishment, you'll probably want to catch up with them and get the details directly from them about what happened.

Thank You Saying "thank you" goes a long way. Appreciate your time today, Brian! Hi Brian, Thanks for taking the time to share a little about HubSpot, as well as the goals and challenges you face. Are you available for a call next Tuesday at 1pm? Thanks again for chatting today and I look forward to hearing from you! Save Template. Open With Context Step 2. I was inspired after you spoke at the [Name of Event]. Our friend, [Mutual Friend's Name] suggested that I reach out.

Last time we spoke about I'm reaching out in regards to the email I sent a few weeks ago about [Topic]. Any questions, Brian? Hi Brian, Last we spoke, you requested that I get in touch in a few months to discuss how [Company Name] can help your business achieve [goal].

What does your schedule look like this week to talk? Clearly State a Purpose Step 3. As we discussed, here is the developer [insert link] I think could help you with your new website. It would be great to hear more about [topic] as I'm working on something similar at [Company Name].

Thought you might be interested in meeting [Name]. Hi Louisa, Thank you so much for taking the time to chat today. It's also short which can make it stand out in their inbox. If you include this subject line, make sure to follow it up with a relevant message. Instead of saying "Checking in" or "Touching base," opt for "Let's take a look" as a follow-up email subject line.

If you told someone to contact you at a later date, this subject line reminds them that you've previously spoken with them. It also maintains a friendly and conversational tone. Make sure to follow this subject line with new information or something of value for your recipient in your email.

This email subject line shows that you've made previous attempts to reach them. Not only does it create a sense of urgency, but it also shows your persistence and that you genuinely want the opportunity to speak to them.

If your recipient hasn't replied to your previous emails, add this subject line to create a sense of urgency. For example, if you want to schedule a call or a meeting but they have yet to answer, this type of subject line can get their attention enough to open your email. When you ask for a specific meeting date and time, it shows confidence and can influence them enough that they immediately check their calendar.

This subject line starts the conversation in a casual way without any pressure. If you opt for this subject line, genuinely ask how you'd like your recipient to proceed in the body of your email. For example, if they're a client of one of your competitors, you can ask them, "What would it take you to switch? If you just interviewed for a position, follow up with the interviewer with this subject line.

This shows your gratitude for their consideration and gives you the opportunity to expand on it in your email. It also starts your email off on a sincere note and shows you're genuine. If you've interviewed for a position and you've yet to hear anything for four to five days, use this subject line to reach out to the interviewer or hiring manager. This subject line reminds them of the position you interviewed for and lets them know what you want to discuss right away.

If you just met with someone, follow up with them in a timely manner using this subject line. While this subject line shows that you're appreciative of their time, it also helps pique their interest by sharing that you forgot to mention something to them that they might find interesting. If you just led a meeting or presentation, use this subject line to follow up with the meeting's attendees. This subject line shows that you're genuinely interested in what they have to say and that you value their feedback.

This type of subject line expresses your continued interest in them and makes your recipient curious as to what you have to say. For example, if you're selling a product and they've already rejected you, you can use this subject line to keep the conversation going. Even if they don't buy what you're selling, you can gain insight and feedback to help you in the future.

If you ended a conversation with next steps or follow-up topics, consider using this subject line. They receive tons of emails every day, so you need to stand out.

Sprinkle in a few of these tips from the pros, and supercharge the entire thing. Make sure at the end of that first convo that the next thing is already in the books, defined, solidified. Want your follow-up email to stand out in a crowded inbox?

Show me you know who I am and what I do. Duncan , Smart Blogger. Desperation will never get you anywhere. Follow-ups are a long game. There are various scenarios in which you could use email marketing without a follow-up strategy and still get replies. You could, but why would you? The follow-up is a huge part of what makes email the king of customer acquisition and retention. Following the steps above can help give you the best shot at getting prospect replies.

There is no magic number of follow-ups that will get your foot in the door with a prospect. Sales professionals differ in terms of their ideal duration number, ranging anywhere from three days to a week or two. An effective strategy should center around your specific sales cycle — starting with a couple days between touchpoints before extending to longer durations weeks in the subsequent follow-ups.

Mailshake provides an automated way to help you stay efficient by offering an automated follow-up feature to help drive your engagement and productivity. A quick Google search will return plenty of successful follow-up email examples for you to choose from. Here are 14 of our own follow-up templates to help get you started. Sujan Patel. Cold Email. Download this template.

Let me know if you want me to jump on a call so I can walk you through what we do. Example 2: Provide value after a meeting. Book a Demo.